The Best Free AI App I've Ever Used

Bryan Wilks
Sep 12
3 min read

This video is all about a fantastic free AI tool from Google that's quickly become my go-to, even over ChatGPT. It's like having a personal assistant who can see your screen and talk you through tasks. We'll explore how it works with a couple of real-world examples, including accounting help and mastering Excel.

Key Takeaways

This Google AI tool offers real-time screen sharing and voice interaction.
It can assist with various software tasks, from accounting to data analysis.
The AI provides verbal and text-based guidance.
It's currently free to use with a Google account.
The tool integrates with Google's Gemini models for advanced capabilities.

Accounting Assistance with AI

Imagine needing help with your expenses. You can show the AI your QuickBooks and an expense report, and it can help you match them up. For instance, if you have an expense for "tips" of $40 on your report but can't find it in QuickBooks, the AI can confirm its absence. It can even guide you through adding the missing expense, explaining each field like "Payee," "Category," and "Amount." It can also help you categorize expenses, suggesting options like "Meals" or "Other Expenses" if "Travel" doesn't seem right.

Beyond just finding missing items, the AI can also process information from receipts. Just show it a receipt for parking, and it can tell you the vendor, amount, and date. It can even scan an entire expense report and your QuickBooks transactions to identify what's missing and provide a total cost for all expenses.

Mastering Excel with AI Guidance

Excel can be tricky, especially when you're trying to use features like pivot tables. This AI tool can help. You can share your Excel sheet, and the AI can identify the data, like a sales order spreadsheet with customer and product details. It can even help you zoom in on small text.

When you ask about pivot tables, the AI explains that they're for summarizing and analyzing data to find patterns. It can then walk you through creating one. You select your data, go to the "Insert" tab, and choose "PivotTable." The AI can guide you on confirming the data range and where to place the pivot table, like on a new worksheet.

To make the pivot table useful, you can drag fields like "Product Name" to the rows and "Quantity" to the values. You can further refine it by adding "Region" to the columns or "Category" and "Order Date" to the rows to see quantities by category and date. The AI can even help with basic computer tasks, like taking a screenshot on a Mac using keyboard shortcuts (Shift + Command + 4) or guiding you through a software update by directing you to the Apple logo, System Settings, General, and Software Update.

How to Access and Use the Tool

This powerful AI tool is called Google AI Studio, and it's currently free. You can sign in using your Google account. On the left side, you'll find the "Stream Real-Time" option. This is where you enable the AI to see your screen and listen to you.

Key settings include:

Output Format: Choose "Audio" for spoken responses, or "Text" if you prefer reading.
Voice Selection: Pick a voice you like.
Microphone: Turn this on to allow the AI to hear you.
Screen Sharing: Grant permission for the AI to view your screen. You can choose to share your entire screen or a specific window.

If you don't want to talk, you can also type your prompts in the input box, similar to other chatbots. The AI can even provide tips within other software, help with email filters, and more.

Free Resources for AI Users

For those looking to get more out of AI tools like this one or ChatGPT, HubSpot is offering a free bundle of essential AI resources. This includes several in-depth PDFs and a 38-page ebook. These resources cover AI adoption strategies, use cases for ChatGPT, and tips for various industries, with some updated for 2025. You can get access to these by providing your email address. It's a great way to improve your results with AI, solve problems, and save time.

This Google AI tool is truly impressive, offering a glimpse into the future of AI assistance. Give it a try and see what you think!